Schoolchild Care for Municipalities

Management of After-School Care for Elementary School Children

Municipalities digitize the entire organization of schoolchild care – from registration and spot allocation to communication between parents, schools, and providers. The result: seamless processes, clear responsibilities, and significantly less effort. This leaves more time for quality care.

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SKiBB Karlsruhe

since 2021

in use in Karlsruhe

42 schools

with after-school care, lunch, and school holiday care programs

Rapid Launch

3,200 children registered in the first week, with over 12,000 services booked

Goals and Benefits

All Stakeholders on One Interface

Parents register children quickly and via mobile, administration and providers maintain an overview, and schools receive exactly the information they need.

  • Digital Registration for Parents: simple, fast, mobile – including document upload
  • Unified Portal for administration, providers, and schools with the same data basis
  • Transparent Communication with clear status indicators and automatic notifications
  • Roles and Permissions that accurately reflect responsibilities
  • Exports for planning, billing, and reporting – at the touch of a button in the correct format
Karlsruhe Logo

Portfolio

City of Karlsruhe: SKiBB, the Portal

In March 2026, SKiBB, the schoolchild care portal for Karlsruhe, went live. It manages lunch, after-school, and holiday care for 42 schools. Reservations are processed by the Karlsruhe School and Sports Office, the City Youth Committee, the Karlsruhe City Church, and several local administrations (including Durlach, Hohenwettersbach). At launch, over 12,000 services were booked for over 3,200 children.

To skibb.karlsruhe.de

Features

Features at a Glance

Everything you need for reliable and scalable schoolchild care is already on board.

  • Parent Portal: Registration, online application, documents, and SEPA mandate – digital and traceable
  • Groups and Models: Time models, group sizes, care ratios, and holiday rules configurable
  • Spot Allocation: Waiting lists with allocation logic based on municipal criteria
  • Communication: Messages to parents by group or facility, with templates
  • Roles and Permissions: everyone works with the appropriate scope of access
  • Reporting and Exports: CSV/XLS/PDF with filters, totals, and time series

Process

From Application to Care

Processes are clearly guided and transparent for all parties. This reduces inquiries and accelerates decisions.

  1. Submit Application Parents enter master data, select model and group, upload documents
  2. Review and Spot Allocation Review documents, allocate spots based on rules, inform automatically
  3. Organization Group lists, attendance, substitutions, and documents centrally – adaptable at short notice
  4. Communication Information per group or location, serial emails with logged delivery
  5. Evaluation Overviews and exports for statistics, cost centers, and controlling

Roles and Access

Each Role Sees What It Needs

No more, no less – keeping the system clear and secure.

Administration

Overall control, spot allocation, reporting.

Providers and Management

Own facilities, groups, staff.

Caregivers

Attendance and daily information.

Schools

Relevant class and group information at a glance.

Parents

Applications, documents, status, and messages in one place.

IT and Support

User management and technical support.

Technology and Operations

Technology, Data Protection, and Operations

Modern web technology, high security standards, and reliable operations – designed for the public sector.

  • Web Application responsive for desktop, tablet, and smartphone
  • Role-Based Authorization System with logging of important actions
  • DSGVO-compliant, hosting in European data centers
  • Encrypted Transmission (TLS), regular updates and backups
  • Exports and Interfaces: CSV/XLS/PDF as well as optional integrations into third-party systems

Implementation and Support

From the Initial Idea to Regular Operation

Structured, pragmatic, with short communication channels.

  1. Kick-off Define goals, roles, criteria, and templates
  2. Configuration Set up models, groups, facilities, and forms
  3. Training Prepare administration, providers, and caregivers
  4. Pilot Phase Test operation, feedback, and fine-tuning
  5. Roll-out Go-live, monitoring, and ongoing support

Demo

Request a Non-Binding Demo

We would be happy to show you the solution live in a short online demo and discuss requirements, the role model, and export needs. In just a few minutes, you’ll see how your processes can run more simply, transparently, and quickly.